Tuesday 13th July, 2010

From EGGWiki

Contents 1 Agenda 2 Minutes 2.1 Attendance 2.2 General Reports 2.2.1 Treasurer’s Report 2.2.2 Secretary’s Report 2.2.3 Quartermaster’s Report 2.2.4 Event Master's Report 2.3 Spring Events 2.3.1 Charity Events 2.3.1.1 Spring Charity Raffle 2.3.1.2 Charity BBQ 2.3.1.3 Charity LAN 2.3.2 Movie Nights 2.3.3 Pre Semester Mini-LAN 2.3.4 EGG BBQ Day 2.3.5 Open Day 2.3.6 Sydney Animation Festival 2.3.7 Talk Like a Pirate Day 2.3.8 Geek Trivia Night: Spring Semester 2.4 Notes in Closing

Agenda

• General Reports
  • Treasurer's Report
  • Secretary's Report
  • Quartermaster's Report
  • Event Master's Report

• Spring Events
  • Charity Events
    • Spring Charity Raffle
    • Charity BBQ
    • Charity LAN

• • Movie Nights
  • Pre Semester Mini LAN
  • BBQ Day
  • Open Day
  • Sydney Animation Festival
  • Talk Like a Pirate Day
  • Geek Trivia Night: Spring Semester

• Notes in Closing

Minutes

MEETING START: 8:10 pm

Attendance

• Ariel Michael
• Sabina Fischer
• Christopher Davies
• Morgan Hastings
• Philip Fyvie
• Andrew Harkness

General Reports

• The following list of reports are generalised summaries, given by the relevant executives, as to the state of their portfolios as of 13/7.

Treasurer’s Report

• The Electronic Gamers Guild is currently in good financial status, with a current budget surplus of approximately $2000 for the rest of the year.
• The club has used up all of its capital grant money for the year.
• The last major purchase was the computer fleet upgrade, valued at $2000 (though $900 was claimed back on a capital grant).

Secretary’s Report

• The club currently has 265 registered members. Of these, 76 are members of the Advantage Program and 36 are external (non-UTS) members.

Quartermaster’s Report

• The last major acquisition, the computer fleet upgrade, was completed before the Post-Exam LAN (2/7).
• The next series of acquisitions to be made will be more games. These will recommence over the spring semester.

Event Master's Report

• Weekly club events are running normally, with the exception of Friday Consoles.
  • Consoles will recommence on the first Friday of the spring semester (6/8).

• Friday Consoles are currently in need of improvements in the following areas:
  • The X-Box 360's need to be improved, since their current selection of games is unpopular. A larger variety of games is necessary and will likely be the focus of club acquisitions at the beginning of the spring semester.
  • The club has access to only one X-Arcade and needs to procure a new X-Arcade PS3 Adaptor ASAP.
  • The PowerPoint presentation (played on the top row of screens) has not been updated.
    • Morgan Hastings has volunteered to update the presentation.

• The Tuesday Night LAN's are currently running smoothly. Steam is fully operational and the new computers have not developed any problems.
  • The only major problem at present is that the Steam Cafe login process is very technically intensive and only a few people are capable of performing it.

• Movie Nights have moved to an irregular event and are no longer run to a schedule. Instead, the date and content of next movie night is chosen after the end of the preceding event.
• NEG days are still running normally (every second Sunday).

Spring Events

• The following list of events covers the dates 14/7 to 17/9.

Charity Events

• EGG will be running a series of charity events in the first few weeks of the spring semester.

Spring Charity Raffle

• EGG will start a raffle at the beginning of semester.
• Prizes will be drawn at the end of Consoles on Week 3 of semester (20/8).

Charity BBQ

• EGG will be hosting a BBQ on 20/8.
  • It is possible, however, that the date will have to be shifted due to other clubs having priority bookings on the Alumni Green.
  • If so, this date will be moved to some other time during week 3.

Charity LAN

• EGG may possibly run a Charity LAN during the Spring Semester.
• Date and length are currently TBA.

Movie Nights

• The next movie night scheduled is Mel Brooks Movie Night, to be run on 17/7.
• As previously mentioned, the date of the next movie night will be planned for after this one.

Pre Semester Mini-LAN

• EGG will run a 2 Day LAN on the 30/7 and 31/7.
• The event will start on the Thursday Night/Friday Morning and end on the Saturday Night/Sunday Morning.

Update 24/7: This event has been cancelled because the club cannot book the Harry Heath room for that weekend.

EGG BBQ Day

• EGG will run a BBQ event for members on 15/8.

Open Day

• EGG has been requested to run a series of booths at the UTS Open Day this year.
  • These booths will be a set of consoles located in the study pods on level 4 of building 2, open for public use.
  • The club has access to 4 pods, at one console per pod.

• Open Day is on 28/8. Setup for the event must finish by 8:30am and pack-up is at 4:00pm.

• A testing run will be conducted on 19/7 to determine the capabilities of the pods.
• A further Exec meeting will be called after this test to hash out further details of this event.

Sydney Animation Festival

• EGG has received a request to supply a gaming lounge to this year's Sydney Animation Festival.
  • No date has been given at present, but the approximate time given is late September.

Talk Like a Pirate Day

• Talk Like a Pirate Day is on 17/9. EGG will be running a trivia event for this night.
  • This event will be run as a casual trivia night with a bar tab and cheap prizes.
  • In addition, a proposal has been made to paint up a Pirate Flag for the event.
    • Dress code enforceable by Keel Hauling.

Geek Trivia Night: Spring Semester

• EGG would like to meet up with the UTS Anime club to organise another Geek Trivia Night for this semester.
  • Christopher Davies has volunteered to organise this meeting.

Notes in Closing

• There are no new events planned by Ozhadou until late into the year.
• The club now has a Twitter Feed and a Facebook Page. These will be used to spread event information.

MEETING END: 9:20pm